Accounts payable software for HOAs
HOA accounts payable runs on maintenance, landscaping, utilities and insurance bills, and the board needs to see that each one was approved. Adopt checks every bill and keeps the approval on record.
How HOAs handle this today.
Volunteer approvers. Board members approve bills in their spare time.
The same vendors every month. Recurring bills make duplicates easy to miss.
Members ask questions. Every payment needs a clear record of who approved it.
Reserves need protecting. Large repair bills have to be planned against cash.
HOA accounts payable the board can trust
Adopt prepares the work in the background. Your team reviews and approves it, and every approval stays on the record.
One list of open bills
Every vendor bill sits in one ledger with its due date.
Checks on every bill
Duplicates and mismatched amounts are flagged before the board sees them.
Cash needed by week
Know what is due before it is due.
Approve
A named board member or manager approves each bill. Nothing is paid without approval.
What changes for HOAs
Approvals on record
Each bill shows who approved it and when, ready for the board.
Quick reviews
Approvers only see what needs a decision.
Clear vendor view
See which vendors make up most of what the association owes.
FAQs
It tracks the bills an association owes, checks them and records each approval before payment. Adopt prepares and checks the bills, and the board or manager approves.
Yes. Add approvers as needed. Each approval is recorded on the bill.
No. Adopt checks bills and records approvals. Payment stays with the bank or bill pay tool you already use.
No. Adopt works on its own. A business without any accounting system can start on Adopt and keep its books there.
More software for HOAs
Association bills, approved and on record.
You approve every entry.
Start free and connect your first account. Adopt works on its own, so you do not need another accounting system to begin.
